Doing Business with the port of pascagoula
This page provides general information and purchasing guidelines for doing business with the Jackson County Port Authority/Port of Pascagoula (Port). As the Port must adhere to the current purchasing laws of the State of Mississippi, the following guidelines may be modified at any time.
Jackson County Port Authority
The Jackson County Port Authority is an agency of Jackson County, established under the laws of the state of Mississippi.
It is governed by a nine-member Board of Commissioners (Board), four are appointed by the Governor of the State of Mississippi, and five are appointed by the Board of Supervisors of Jackson County. Meetings are regularly scheduled for the second Tuesday of each month, at which time invoices may be recommended for payment and approved, contract bid awards are considered, and other business is conducted. All invoices for payment must be received by the first Tuesday of each month in order to be processed for the meeting.
As a Governing Authority, it is a tax exempt entity.
The purchasing function involves the procurement of materials, supplies, equipment, and services at the lowest possible cost consistent with the quality needed for the proper operation of the various facilities and/or departments within the Port.
As a vendor, and for your protection, you must always, before delivery, obtain a purchase order number. If not obtained, payment may be withheld or denied.
For purchasing related business, all vendors must contact the Purchasing Manager located at:
3033 Pascagoula Street
Pascagoula, MS 39567
Specifications and bid forms may be picked up in this office. Representatives of your organization are always welcome to visit us. We want to know about your products and tell you what we need.
Hours of operation are:
8:00 A.M. -12:00 noon and 1:00 P.M. -4:30
Delivery hours are the same; we are closed from 12:00 noon until 1:00 P.M.
It is the Jackson County Port Authority’s intent to purchase products and services in accordance with the Mississippi State Purchasing Laws and the Port’s best interest.
Purchases which do not exceed $5,000 may be made from any vendor. Purchases which are over $5,000 but less than $50,000 may be made from the lowest and best quote, provided at least two (2) written competitive quotes have been obtained. Fax and e-mail quotes are acceptable.
Purchases which exceed $50,000 may be made from the lowest and best bid after advertising for two (2) consecutive weeks and where the date of the bid opening is not less than seven (7) working days after the last published notice. For construction projects, the date of the bid opening shall not be less than fifteen (15) days after the last published notice.
All bids submitted where said bid is in excess of $50,000 shall contain on the outside of the envelope of such bid the contractor’s current Certificate of Responsibility number. It shall be unlawful for anyone who does not hold a Certificate of Responsibility number to submit a bid, enter into a contract, or otherwise engage in doing business as a contractor in the State of Mississippi. If a Certificate of Responsibility Number is not on the outside of the envelope, the bid shall not be considered.
To apply for a Certificate of Responsibility (Mississippi State Contractors License), contact the Mississippi State Board of Contractors at (800) 880-6161 or check their web site at www.msboc.us. <http://www.msboc.us>
Any person/company desiring to enter into a final contract with the Port which exceeds $25,000 for construction, alteration or repair of any public building or public work shall, before entering into such contract, furnish the Port with proof of general liability insurance coverage in an amount not less than One Million Dollars ($1,000,000) for bodily injury and property damage.
Governing Authorities, such as the Port, may purchase commodities from Mississippi State Contracts. These purchases are exempt from the normal bid process, or may be purchased from any source offering identical commodities, at a price not exceeding the state contract price set by the Department of Finance and Administration in Jackson. For information concerning Mississippi State Competitive Bid Contracts, go to www.dfa.state.ms.us. This is the Mississippi Department of Finance and Administration’s web site. Click on “Statewide Purchasing,” then click on Vendor Guide -“How to do Business with the State, ” page 6. There are also General Guidelines in doing business with Governing Authorities along with frequently asked questions by vendors interested in doing business with the State.
Under State Law, the Port is not required to obtain quotes or bids for services, however it may, from time to time, choose to obtain quotes or bids when deemed necessary.
All vendors, contractors and service providers must be able to conduct business with the Port in accordance with the laws of the State of Mississippi and Jackson County.
There may be additional legal requirements not reflected in this brochure. You should obtain your own legal adviser and not rely on these guidelines as a guarantee of all applicable laws.
Because laws and regulations may change, please consult the Port with any questions about additional or modified requirements in place at the time of your inquiry.